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Privacy Brief

This Privacy Brief explains how Oxford Chairroom Barbers collects and uses personal data in line with the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018. We keep information minimal, relevant, and secure.

1. Who we are

Oxford Chairroom Barbers
16 Cornmarket Street, Oxford OX1 3EX, England
Tel 441 865 784 630 Email [email protected]

2. Information we collect

We collect only what is necessary to manage appointments and communication: your name, phone number, and email address. If you share style references or notes, they remain linked to your booking and not shared elsewhere.

3. Purpose and lawful basis

Personal data is processed to confirm bookings, answer enquiries, and maintain basic client history. The lawful basis is legitimate interest in providing requested services. Marketing messages are sent only with explicit consent, which can be withdrawn at any time.

4. Data storage and security

Information is stored on password-protected systems and not transferred outside the UK. We apply reasonable physical and technical measures—locked devices, encrypted connections, regular updates—to prevent unauthorised access.

5. Retention

Booking data is retained for up to 24 months after your last visit, then deleted. Invoices are kept for tax purposes as required by law (usually 6 years).

6. Sharing of data

We do not sell or rent personal data. We share it only with our secure email and booking providers solely for the purposes of scheduling and notifications. Each provider complies with UK GDPR standards and acts as a data processor under contract.

7. Your rights

  • Request a copy of your data (Subject Access Request)
  • Request correction or deletion of inaccurate information
  • Withdraw consent for marketing emails
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

8. Children and minors

We serve children for haircuts only with parent or guardian consent. No personal data of minors is stored beyond contact needed for appointments.

9. Cookies and analytics

Our site uses functional cookies for navigation and anonymous statistics via a GDPR-compliant analytics tool. For details, see our Cookie Choices page.

10. Updates to this policy

We may update this policy from time to time to reflect service or legal changes. Revisions will appear on this page with a new effective date.

11. Contact

Questions about data protection or requests to exercise rights should be sent to [email protected] or by post to the address above.

Last updated: November 2025